This information is provided to customers, individuals and natural persons operating in the name and on behalf of legal entities, of the company XILOPAN spa VAT-Id IT00183170182 pursuant to art. 13 d. lgs. June 30, 2003 No. 196 – “Code regarding the protection of personal data” and Article. 13 GDPR 679/2016 – “European regulation on the protection of personal data”.
Identity of the Holder
The Data Controller of the clients, natural persons, or natural persons operating in the name and on behalf of legal entity clients, is the president, managing director and legal representative of the company XILOPAN spa VAT-Id IT00183170182 based in Loc San Giuseppe 1-3 – 27040 Cicognola (PV).
The personal data processed are those provided by the interested party on the occasion of:
- visits or phone calls;
- acquire pre-contractual data and information;
- managing and controlling risks, preventing possible fraud, insolvency or default;
- carry out the operations necessary for processing orders and other requests;
- prevent and manage possible disputes, take legal action in case of need;
- manage accounting and tax compliance;
- initiate and manage compensation transactions and practices in the event of damage suffered by customers within the points of sale.
- manage administrative, accounting, civil and fiscal obligations;
- prepare and present declarations and documents of a civil, fiscal nature, provided for by laws, regulations, norms and EU and non-EU directives.
- filling in the “contact request” form;
- requests for information, including via email;
- previous transactions.
Purpose of the processing
The personal data of customers, if provided, are processed by the Data Controller for:
- Fulfillment of tax and accounting obligations
- Consultancy activities
- Accounting or treasury management
- Litigation management
- Customer management
- Information by electronic means
- Information to customers of new services / products
- Sending of informative and / or advertising material also by telephone or internet
- Marketing (market analysis and surveys)
- Financial services
- Electronic payment tools
The personal data processed by the Data Controller will not be disclosed, or will not be disclosed to undetermined subjects, in any possible form, including that of making them available or simple consultation. Instead, they can be communicated to the workers who work under the Owner and to some external subjects who collaborate with them. They may also be communicated, within the strictly necessary limits, to subjects who, for the purpose of fulfilling orders or other requests or services relating to the transaction or the contractual relationship with the Data Controller, must provide goods and / or execute on behalf of the Owner services or services. Finally, they can be communicated to the subjects entitled to access it under the provisions of the law, regulations, community regulations.
In particular, based on the roles and duties performed, some workers have been entitled to process personal data, within the limits of their competences and in accordance with the instructions given to them by the Owner.
The data controller does not transfer personal data to third countries or international organizations.
However, it reserves the right to use cloud services; in which case, the service providers will be selected from those who provide adequate guarantees, as required by art. 46 GDPR 679/16.
The Data Controller maintains and processes personal data for the time necessary to fulfill the indicated purposes. Subsequently, the personal data will be stored, and not further processed, for the time established by the current civil and fiscal provisions.
Rights of the interested party
With reference to art. 7 of Legislative Decree 196/2003 and Articles 15 – right of access, 16 – right of rectification, 17 – right to cancellation, 18 – right to limitation of treatment, 20 – right to portability, 21 – right of opposition, 22 right to object to the automated decision-making process of GDPR 679 / 16, the interested party exercises his rights by writing to the Data Controller at the address above, or by email, specifying the subject of his request, the right he intends to exercise and attaching a photocopy of an identity document certifying the legitimacy of the request.
Withdrawal of consent
With reference to art. 23 of Legislative Decree 196/2003 and art. 6 of GDPR 679/16, the interested party can revoke any consent given at any time.
However, the treatment that is the subject of this information is lawful and permitted, even in the absence of consent, as it is necessary for the execution of a contract to which the interested party (the service supply relationship) is part or to fulfill his requests
Proposition of a complaint
The interested party has the right to complain to the supervisory authority of the state of residence.
Refusal to provide data
Customers natural persons may not refuse to provide the Data Controller with the personal data necessary to comply with the laws governing commercial transactions and taxation.
The provision of further personal data may be necessary to improve the quality and efficiency of the transaction.
Therefore, refusal to provide the data required by law will prevent the execution of orders; while the provision of further data may compromise in whole or in part the fulfillment of other requests and the quality and efficiency of the transaction itself.
Persons operating in the name and on behalf of clients legal persons may refuse to provide their Owners with their personal data.
However, the provision of personal data is necessary for the correct and efficient management of the contractual relationship. Therefore, any refusal to grant data may compromise the contractual relationship in whole or in part.
Automated decision making processes
The Data Controller does not carry out processing consisting of automated decision-making processes on the data of customers, natural persons, or natural persons operating in the name and on behalf of legal entity clients.
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